Pridefest Food Vendor Agreement 2024
A. Pridefest is a community event organized and coordinated by Plainfield Pride for the benefit of the community it serves. Event will be located at Warehouse 109 LLC, located at 14903 South Center Street, Unit 109, Plainfield, IL 60544.
B. Plainfield Pride and the Vendor wish to provide food for the community at the Pridefest and agree that the food products to be distributed to the public at Pridefest should be of the highest quality possible and offered at fair prices.
C. Plainfield Pride and Vendor desire to assure the community that they have adequate insurance coverage in the event that an injury or accident arises in connection with the 2024 Pridefest.
NOW, THEREFORE, in consideration of the mutual promises contained herein, sufficiency of which is acknowledged, the parties agree as follows:
1.0 Vendor Space: Plainfield Pride agrees to provide Vendor with adequate space at Pridefest.
1.1 Vendor agrees that Plainfield Pride shall have sole authority and discretion in the assignment of the spaces and vendors at Pridefest. We reserve the right to assign one type of vendor to each space in an effort to restrict duplicate vendors. If you are caught selling any merchandise that is not approved of food/drink we reserve the right to ask you to leave the fest and forfeit any fees.
1.2 Booth tents, signs, tables, condiment tables, cooking equipment or other related items MUST BE PROVIDED BY VENDOR.
1.3 We request that Ally Vendors refrain from selling “pride” merchandise, but OK to sell “Ally” merchandise. Also, LGBTQIA vendors may sell “pride” merchandise, but refrain from selling “ally” merchandise. (if clarification is needed please send questions or item in question to events@plainfieldpride.org).
2.0 Security Deposit: Vendor will pay a $50.00 security deposit per space. The deposit is refundable if a vendor’s application is not accepted for participation.
2.1 For participating vendors the deposit will go towards the balance of the space which is due no later than April 15th and contingent on the completion of a checkout sheet deeming the Vendor’s space has been returned to its pre-event condition.
3.0 Will County Health Department: Vendor agrees to obtain, at its own expense, all necessary health, food or other permits and/or licenses, including a temporary food permit from the Will County Health Department.
3.1 Vendor agrees to fully comply with all requirements of the Will County Health Department and adhere to all sanitation and food safety codes and regulations throughout the event.
3.2 Vendor must not smoke in their booth or on festival grounds.
3.3 Vendor must not pour anything down storm sewers, on pavement, synthetic turf areas, or track.
3.4 Permits are issued at the discretion of the Will County Health Department.
3.5 Vendor must obtain health and sanitation rules, regulations and pay fee from the Will County Health Department. https://willcountyhealth.org/wp- content/uploads/2018/12/2019-Temporary-Event-Application.pdf Will County Health Department Office, 501 Ella Ave, Joliet IL 60433.
4.0 Payment: Vendor agrees to pay Plainfield Pride for each space and must provide own electricity. The payment schedule for the fees is: Food Vendor $250 (non-food vendor is a separate form)
4.1 A $50 refundable security deposit must be submitted with this completed contract to hold your space and cover any incidentals. The $50 is 100% refundable if Plainfield Pride rejects your application for any reason.
All payments will be in the form of a company check, cashier’s check, cash or credit card.
5.0 Insurance: Vendor agrees to provide Plainfield Pride a current certificate of insurance, which shall be effective for the dates of the 2024 Pridefest.
5.1 The certificate will provide for coverage, which shall include but not be limited to general liability coverage in the minimum amount of $1,000,000.00 (one million dollars) per occurrence, listing Warehouse 109 and Plainfield Pride as additional insured.
5.2 Liability: Vendor agrees to pay for any damages done by it or its agents and employees to any personal or real property (e.g. tents, electrical equipment, event facility, etc.) provided by or through Plainfield Pride to the Vendor at the Pridefest.
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We will get back to you within 30-60 days.